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Privacy policy

I. GENERAL INFORMATION

The confidentiality of your personal data is one of our main concerns.

As of 25 May 2018, Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, commonly referred to as the General Data Protection Regulation (GDPR), has entered into force. This means that any controller or entity processing personal data must comply with the applicable requirements and provide transparent information regarding the manner in which personal data is processed.

Through this Privacy Policy, we inform you about the processing of your personal data in connection with your use of the website codexmagazine.com.

II. CATEGORIES OF PERSONAL DATA PROCESSED

If you are a visitor to codexmagazine.com, Codex will process the personal data that you provide directly while using the website, such as the information you enter into forms (e.g., contact forms, newsletter subscription forms), to the extent that you choose to complete them.

III. PURPOSES AND LEGAL BASES FOR PROCESSING

If you are a visitor to codexmagazine.com, Codex processes your personal data for the following purposes:

Marketing activities (sending commercial communications by email).
Legal basis: The processing of your personal data for this purpose is based on your consent, expressed by completing the newsletter subscription form and selecting the corresponding consent checkbox.

Handling complaints and inquiries, monitoring website activity and traffic, and improving the user experience on codexmagazine.com.
Legal basis: Codex's legitimate interest in ensuring the secure and proper functioning of the website and improving visitors' experience, including responding to inquiries and complaints. Providing personal data for this purpose is voluntary, and refusing to do so will not result in any negative consequences.

IV. DATA RETENTION PERIOD

Codex will process your personal data only for as long as necessary to fulfill the processing purposes described above.

For registered users, we reserve the right to process personal data throughout the period during which our services are used and, where necessary, afterwards, in accordance with our internal policies and applicable legal obligations.

If you withdraw your consent to the processing of your personal data for marketing purposes, Codex will cease processing your data for that purpose without affecting any processing carried out before the withdrawal of consent.

For applications submitted for user positions, Codex will retain the data provided for the recruitment process. If your application is unsuccessful, your data may be retained for future recruitment opportunities, but for no longer than one (1) year from the date on which it was provided.

V. DISCLOSURE OF PERSONAL DATA

To fulfill the purposes described above, Codex may disclose your personal data to partners, third parties, or entities that support the operation of codexmagazine.com (such as IT service providers), as well as to central or local public authorities, where applicable, including in the following situations:

  • To administer codexmagazine.com;

  • To award prizes or other benefits in connection with campaigns organized by Codex;

  • To maintain, personalize, and improve the website and the services provided;

  • To perform data analysis, testing, research, monitor usage trends, develop security features, and authenticate users;

  • To send commercial communications where permitted by law;

  • Where disclosure is required by applicable law.

For data processing carried out independently by our partners, please consult their respective privacy policies. Codex exercises due diligence in selecting its partners but has no control over how they process personal data in their own capacity as independent data controllers.

VI. TRANSFER OF PERSONAL DATA

Personal data provided to Codex may be transferred outside Romania, but only to Member States of the European Union, where the development of the organization requires the establishment of secondary offices or operational locations within the EU.

Should Codex expand its operations beyond the European Union, any transfer of personal data to third countries will be carried out only in compliance with the safeguards required under the GDPR, such as adequacy decisions or Standard Contractual Clauses.

VII. YOUR RIGHTS

Under the GDPR, you benefit from the following rights:

  • Right to information and access – the right to obtain confirmation as to whether your personal data is being processed and, if so, to access that data.

  • Right to rectification – the right to request the correction of inaccurate personal data or the completion of incomplete data.

  • Right to erasure ("right to be forgotten") – the right to request the deletion of your personal data in the situations provided for by the GDPR.

  • Right to restriction of processing – the right to request the restriction of processing in certain circumstances.

  • Right to data portability – the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit it to another controller.

  • Right to object – the right to object to the processing of your personal data under the conditions established by the GDPR.

  • Right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

To exercise any of these rights, please submit a written, dated, and signed request to:

codexmagazinehq@gmail.com

You will receive a response within one month of receiving your request. Where justified, this period may be extended by up to two additional months, in which case you will be informed accordingly.

VIII. PRINCIPLES

Codex processes personal data in accordance with the following principles:

  • Lawfulness, fairness, and transparency;

  • Purpose limitation;

  • Data minimization;

  • Accuracy;

  • Storage limitation;

  • Integrity and confidentiality;

  • Accountability.

IX. RESPONSIBILITIES AND SECURITY MEASURES

Codex maintains records of its data processing activities and implements appropriate technical and organizational measures to protect personal data. These measures include security software solutions, internal procedures, staff training, and restricted access to personal data.

For any questions regarding the processing of your personal data or to exercise your rights, please contact us at:

codexmagazinehq@gmail.com

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